Open plan offices are all the rage now.
The idea of breaking down walls and creating an open space for communication and collaboration is quite appealing and inspiring. It is an endeavor to foster collaboration, communication, and a sense of openness among employees. With companies today putting more emphasis on employee engagement and collaboration, and successful tech giants offering best practices in modern office design, the open plan office has also seen a surge in popularity across various industries.
This shift in open office design has met with mixed reviews. Proponents praise the open layout’s ability to encourage interactions and create a more open work environment, with skeptics questioning whether this design can boost productivity considering its noise levels and evident distractions.
It’s clear that open plan offices are not for everyone. Before making the move to the open office layout, companies need to take the potential pros and cons into consideration.
In this Post:
What is an Open Plan Office
An open plan office is a type of office layout that is characterized by a large, open space without physical barriers or walls separating individual work areas. In an open plan office, employees typically work together within the same space, often sitting at desks or workstations arranged in rows or clusters. The design aims to encourage collaboration and communication and promote a sense of openness among team members. It empowers interaction and can foster a more flexible and dynamic work environment.
The Benefits of an Open Plan Office
1. Enhanced Collaboration and Communication
The open layout makes people more accessible to each other, facilitating effective interactions and communication between team members when it comes to asking questions, discussing, and building relationships. Compared to a cubicle system, this layout makes it easier to promote spontaneous interactions, leading to improved collaboration on projects and faster decision-making.
Breaking down physical barriers also removes some hierarchical barriers. With everyone sitting in the same place, it’s more likely to feel a sense of equality. Some managers and bosses also decided to sit alongside the employees, making them more approachable in the matter of encouraging two-sided communication and feedback, etc.
2. Flexibility and Adaptability
Unlike cubicle-style design, which generally fixes the office layout and limits the use of available space, open plan offices offer flexibility in terms of layout and seating arrangements. The absence of physical walls allows for easy reconfiguration of the workplace, accommodating changing needs and building a more agile work environment. With modular furniture and flexible office workstations, the workplace can be much easier to reconfigure to adapt to different situations as the company develops.
3. Cheaper and Cost Efficiency
Switching to open plan offices often maximizes the use of space by eliminating the need for individual offices or cubicles. With employees working together on large shared desks that can accommodate as many people as possible for a lower cost. this can help businesses can save costs on construction, utilities, and furniture.
4. Improved Transparency and Team Bonding
An open plan office layout encourages transparency and communication. With fewer physical barriers, employees have better visibility and accessibility to each other. This can foster a sense of unity, shared goals, and a stronger team bond.
The Downsides of an Open Plan Office
1. More Noise and Distractions
One of the major drawbacks of open plan offices is the increased noise levels and distractions. The lack of physical barriers in an open plan office helps prompt spontaneous interactions. Yet, this is followed by increased potential of interruptions and difficulty in concentrating. Working in a noisy environment makes it challenging for employees to focus on individual tasks, leading to decreased productivity and work quality.
2. Lack of Privacy
The open layout has been criticized for compromising individual privacy. Employees often have limited personal space and little privacy, making it challenging to have private talks, handle sensitive matters, or concentrate without interruptions. It’s a total nightmare for introverts or those who require solitude to concentrate. This may also take a toll on their sense of autonomy and well-being, and increase stress levels.
3. Anxiety and Stress
Sitting in an overcrowded and noisy open office 8 hours a day, 5 days a week can be overwhelming. The noise and activity hinder concentration while the lack of privacy and sense of control leads to anxiety and burnout.
Combining the Best of Both Worlds
The workplace environment is crucial for both employees and the company. As such, it’s ideal to combine elements of both private and open offices to create a hybrid space that meets the needs of your employees and business. While maintaining an open floor plan for collaborative work. You can create separate areas such as dedicated desks and soundproof office pods for quiet work or meetings.
In the end, the decision on open offices comes down to what best suits the needs of your employees and business. By carefully considering the pros and cons of the open office layout, you can build a workspace that fosters productivity, innovation, and employee satisfaction.
Feeling inspired or still need more information? Meetco Furniture designs and manufactures all types of office furniture and offers personalized solutions to meet your specific needs. Contact us and let us know how we can assist you!